Two of the coolest tools that have ever come out from Microsoft are as a matter of fact Microsoft Sql Server and Microsoft Access. Microsoft Access databases have as a matter of fact come to be more prevalent over the last 2 years as large corporations break the imposed ban on using the tool. Many of our large corporate clients and government clients have stymied amelioration in Microsoft Access for varying reasons which can include protection issues or naturally the It Managements confidence that they don't want to support the application.
Some of the reasons why It Departments do not want Microsoft Access in their environments are quite valid. For example, the use of Access Databases in high protection areas such as in the schooling group for storing student information, group of Defence systems, Hospitals storing sick person data are all valid reasons why data should not be stored in a Ms Access Database.
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However, one of the key advantages that Microsoft Access has is the quality to build a software law to conduct a range of services very quickly. The downside is that Microsoft Access on its own is very un-secure and can as a matter of fact be lifted without any trace using a Usb Stick or Cdrom. But there are ways to collect Microsoft Access and to prevent data from being lifted.
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First of all let us look at Microsoft Sql Server...
Microsoft Sql Server is the tool of option for many corporate environments because it is a market database server. Its core role in the market world is to store data which is slightly different to Microsoft Access. Ms Access whilst it is a database, it is more so a database administration law that allows you to build a fully interactive user interface that allows users to enter data and description on data where as Microsoft Sql Server naturally shop the data within tables. It doesn't have the quality to provide you with a front-end like ms Access.
Microsoft Sql Server allows you to store large volumes of data which include items like photographs, video, text, numbers and much much more. Now whilst I'm sure everybody is saying, "But Microsoft Access can do that too", you are right to a definite extent but Microsoft Access has very defined limits. Microsoft Sql Server is designed to deal with terra bytes worth of data where as Microsoft Access can only hand colse to 1 Gigabyte of data without having issues.
Can You Use Microsoft Sql Server and Microsoft Access together...
The talk to this demand is a resounding Yes. In fact my favorite way of developing systems is to utilise Ms Sql Server as the datastore and then use Ms Access as the Front End. To join the two together I naturally link the Sql tables to Microsoft Access via an Odbc connection.
This formula is what I think the best way to build a database law which requires a medium to high level of protection and integrity. There are a number of reasons for this -
1. Microsoft Sql Server integrates protection into the Microsoft Windows Active Directory protection System
2. Microsoft Sql Server can be setup to automatically back up
3. It can do incremental backups which means it can backup during the day rather than just once at night
4. Using the server with the Active Directory environment means that your users only need to have one username and only need to logon once
5. Microsoft Sql Server databases cannot as a matter of fact be duplicated or copied without the Sql Server Dba (Dba stands for Database Administrator) knowing
6. It can deal with Terrabytes worth of data where as Microsoft Access is questionable over 1 Gigabyte
7. Microsoft Sql Server allows you to do some of the law processes on the server via Stored Procedures and Dts (Data Transformation Services) where as Microsoft Access requires the client to do all the processing
I am quite sure most small enterprise owners will look at this description and say, "Well I can't afford such a system". Well let me tell you, you can. Microsoft many years ago introduced a software holder called Microsoft Small enterprise Server. This holder includes expert tools such as Microsoft Sql Server and Microsoft change and they competitively priced this holder for colse to 00 Australian. The key imagine they did this was so that small businesses would have the quality to access expert resources at an sufficient and cost sufficient price rather than being disadvantaged.
You can buy servers in Australia with Microsoft Small enterprise Server for colse to 00 to 00 dollars which is far more competitive than what it was a few years ago. It also means that by having Microsoft Sql Server available, the systems they can produce can be as expert as those organisations whom have multi-million dollar budgets.
The time to use ms access on its own is as a matter of fact dependant on either you need your data to be mobile. If you do and the protection of the data is not important, then using Microsoft Access as the data store is appropriate. For example, the other day a enterprise who puts together mining information on key contacts, wanted to distribute their information in database format to habitancy who want to know who's who in the industry. In this case they advanced their information in an Access database and distributed it to those who were prepared to buy it in this format. protection in their case wasn't an issue because customers were paying for it, so it was thorough to produce the law in Microsoft Access rather than any other format that might utilise Microsoft Sql Server.
If for instance, the data you are storing is in fact sensitive or is mission valuable but the data needs to be mobile. For example you might need the data for a Financial Planner or Loan Mortgage Broker then in this case your data should be stored in Msde. Msde is in fact a cut down version of Microsoft Sql Server and by produce it is far more collect than Microsoft Access plus it is much harder to copy the data.
The bottom line is this, if your data is foremost to your enterprise then your principle data store should not be Ms Access, you should be developing a law where your data is stored in Microsoft Sql Server and then using Ms Access as the Front-End to manipulate the data. Additional to this, you should be integrating your Sql Server logins with your Active Directory protection System. If you use this technique your data will be far more collect than if it is stored in Microsoft Access Exclusively.
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